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PURPOSE
To restrict changes to FUND elements that could potentially
create an adverse effect on the integrity of the agency and departmental
general ledger and financial statements, the Office of the Chief Financial
Officer will centralize control of FUND within the Controller Operations
Division, Accounting Processing Branch (ACPRB).
RESPONSIBILITIES
Agency Security Administrators (SA's) must take steps to eliminate all
agency user access to FUND. SA's should ensure that access to the FFIS
Communication Table (COMT) and the FFIS Communication Response Table (COMR)
is granted to personnel who will be authorized to submit FUND maintenance
requests.
POLICY
The COMT will be the medium by which agencies shall submit FUND table
maintenance requests to ACPRB. On a daily basis, COD's Functional Administrators
(FA) will retrieve the COMT requests. Agency accountants within COD's
Financial Reporting Branch will review the request for propriety. If proper,
FUND table maintenance will be performed by the FA. If improper, the request
will be returned to the submitter with explanation. The COMR will be the
medium by which agencies can view the resolution to COMT requests within
24 hours of submission. For completion instructions on the COMT and COMR,
see Attachments 1 and 2.
INQUIRIES
Any questions concerning this bulletin should be directed to the Financial
Reporting Branch, at (504) 426-5491, or ACPRB, at (504) 426-5350.
EFFECTIVE DATE
This bulletin is effective immediately.
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